All public records requests should be submitted to City Clerk Lisa R. Dunbar, the Official Custodian of Record for the City of Maysville. Open records are available to the public under provisions of the Kentucky Open Records Act and City of Maysville Code of Ordinances Chapter 30.
Requests may be made online here — or a letter or Records Request Form may be submitted by mail (City Clerk, 216 Bridge St., Maysville, KY 41056), fax (606-564-9416) or email (firstname.lastname@example.org).
All requests should include:
- The date the request is being made,
- Name of person requesting records,
- Physical address,
- Email address,
- The business or organization represented, if applicable,
- Whether the request is for commercial purposes, (Additional forms are required for commercial requests — See below.)
- Statement regarding residency (KRS 61.870(10)a.-g.),
- Acknowledgement that fee for duplication must be paid prior to receiving records. (An invoice will be emailed or mailed to requester for payment.)
- Description of records being requested: If the document name is unknown, provide brief but specific description of document or information requested (note date of issuance and location of document, if known). A request, which is broad, vague or too voluminous, may cause a delay or denial of your request, and
Applicants for the inspection of public records shall be advised of the availability of the records requested for inspection, and shall be notified in writing, not later than five working days after receipt of an application for inspection, of any reason the records requested are not available for public inspection.
Copies of written material and public records (excluding exempted records under KRS 61.878) of the City shall be furnished to any person requesting them (who meets state residency requirements under KRS 61.870(10)a.-g.) upon payment of the fees prescribed by the Code of Ordinances section 400.16, as follows:
- Zoning ordinance: $25
- Zoning map: $10
- Subdivision regulations: $25
- Comprehensive plan: $30
- Land use map: $25
- Other documents: $0.10 per page
Payment for requested document replication and postage, if applicable, must be paid prior to documents being released.
Under City of Maysville Code of Ordinances Chapter 30:
- A certified statement from the requester shall be required for public records intended for use for commercial purposes,
- And may require the requester to enter into a contract with the City,
- A fee will be charged for those records based on the cost of reproduction and staff time required to produce the copies,
- It is unlawful for any person to obtain records for commercial purposes without stating the commercial purpose, for a different commercial purpose than stated, or for noncommercial purpose if used for a commercial purpose,
COMMERCIAL PURPOSE is defined as, the direct or indirect use of any public record or records, in any form, for sale, resale, solicitation, rent, or lease of a service, or any use by which the user expects a profit either through commission, salary, or fee.
“COMMERCIAL PURPOSE” shall not include publication or related use of a public record by a news-gathering organization (as defined under KRS 189.635(8)(b)1.a. to e); use of a public record by a radio or television station in its news or other informational program; or use of a public record in the preparation for prosecution or defense of litigation, or claims settlement by the parties to such action, or the attorneys representing the parties.
Requests for commercial purposes must be accompanied by a Certification of Commercial Purpose. Payment for requested document replication and postage, if applicable, must be paid prior to documents being released.
For more information, contact City Clerk Lisa R. Dunbar at email@example.com.