Notice for Request for Bid for Project 25 Simulcast Radio Communications System

The  City of Maysville & the Mason County Fiscal Court are requesting bids from qualified firms for the provision of an APCO Project 25 (P25) 5 Site / 2 Channel simulcast radio communications system that will support critical communications for the City and County’s public safety departments and agencies. The proposed communications system shall provide enhanced two-way wireless communications capabilities to all users. The new system should be a nonproprietary system capable of operating and allowing communication between both digital and analog radio users. The system should be linear simulcast for improved coverage, spectral efficiency, and capacity.

All Bids shall be received at the Buffalo Trace Area Development District, 201 Government Suite 300, Maysville, Kentucky, until 2:00 pm EST, Wednesday, February 22, 2017; when bids will be opened, and read aloud publically.  All bids shall be place in a sealed envelope, with the project name “Maysville Mason County P25 System Bid” and should be to the attention of Kristie Dodge, Community Development Director.  Bidders name and address should be clearly labeled as well. If packages are mailed, please ensure delivery will be prior to deadline.  

Bid documents can be reviewed and examined at the office of Buffalo Trace Area Development District, 201 Government Street Suite 300, Maysville, Kentucky, during normal business hours. Specifications can also be viewed and downloaded free of charge from the Buffalo Trace ADD website (, or here P25 Simulcast Re-Bid Specs 1.31.17.

PLEASE NOTE: The following sections have been updated from the first bidding process conducted in December 2016:

Under Section “Project Requirements” – Section 2.1; Section 14.2; Section 17.1; & Section 18.4 – Please review these sections prior to bid submittal for updated information.  

All Bidders must comply with all Federal, State, City, and County Equal Employment Opportunity laws and regulations which prohibit discrimination in employment regarding race, creed, color, sex, or national origin.

The City of Maysville and Mason County Fiscal Court reserves the right to reject any or all Bids, to waive any technicality, and to accept any bid which it deems advantageous. All Bids shall remain subject to acceptance for ninety (90) days after the time set for opening bids. Contract award will be made in the best interests of the Sub-recipients.  The City of Maysville and the Mason County Fiscal Court are “Equal Opportunity Employers,” and encourage Minority Owned Businesses to respond.